The Southern Colorado Marine Aquarist Society FAQ

Here you can find answers to questions about how the board works. Use the links or search box below to find your way around.

SCMAS Bylaws

Southern Colorado Marine Aquarist (SCMAS) Bylaws

Article I. Name

I.1. The name of this Society shall be "Southern Colorado Marine Aquarist Society", also known as SCMAS.

Article II. Purpose

II.2. A society to serve marine aquarists in the Southern Colorado area. The goal is to promote fellowship and build a support network for enthusiasts of all skill levels.
II.2.a The Southern Colorado Marine Aquarist Society shall not be affiliated with any other organization or entity. This can only be changed by a 3/4 (three quarter) vote by the members and a 4-1 vote by the Board of directors.

Article III. Term

III.1. The term of this Society is to be perpetual.
III.2. The fiscal year of the Southern Colorado Marine Aquarist Society shall be January 1st, through December 31st. The Treasurer shall present a complete financial report to the Board of Directors (Board) no later than 90 days following the close of the fiscal year.

Article IV. Membership

IV.1. Membership in the Southern Colorado Marine Aquarist Society shall be open to any person who attends 2 meetings within a 12 month calendar year or provides the payment of an annual membership due.
IV.2. Individuals obtaining membership via the membership due, will pay an annual amount of $20. Membership starts the day of purchase and will be active untill 12 months from that day.
IV.2.A. Membership dues will be paid via the "Paid Subscriptions" link or to one of the BOD listed in the FAQs section of the site . Membership fees are non-refundable, unless approved by a vote of the BOD.
IV.3. All members shall comply with these bylaws, and shall act with responsibility and integrity in all matters relating to SCMAS.
IV.4. Members shall not exploit SCMAS meetings, presentations or events in order to promote their own commercial interests unless they are invited to do so as a commercial member. Commercial interest shall be any activities undertaken with the primary purpose of making money. Any infractions will be presented to the Board of Directors and it will be reviewed and voted on by the board BEFORE any actions are taken.
IV.5. The Southern Colorado Marine Aquarist Society reserves the right to revoke the membership of any individual due to conduct considered against these bylaws or detrimental to this Club. The Board of Directors shall carry out this action by a unanimous vote.

Article V. Board of Directors

V.1. The Board of Directors shall consist of five elected officials: President, Vice President, PR Liaison, Special Event's, and Treasurer.
V.2. Each of the Board members will have one vote. A simple majority (3-2) will decide all votes unless indicated otherwise in the Bylaws.
V.2.a There will be four mandatory board meetings per year. These will be called quarterly meetings. The place and time of these meetings will be decided upon by the board members.
V.3. To stand for election, a person must be a Member in good standing, over the age of 18.
V.4. Nominations for officers shall take place in October. Elections shall take place during November via an online poll in the "members forum". The newly elected officers shall assume office on January 1st of each year.
V.5. The terms of office for Board members shall be one year. Ther is no limit to the number of terms a board member may hold the same position.
V.6. Vacancies during the term may be filled for the remaining portion of a term by the approved action, and vote of the remaining Board of Directors. Any position may be recalled and replaced by a unanimous vote of the Board when they display an inability or unwillingness to perform their duties. Should any Board member be absent from two consecutive board meetings, they shall be removed without notice.
V.7. The Board shall have full power to conduct, manage, and direct the business and affairs of the Society. All powers of the Society are hereby granted to and vested in the Board.
V.8. There is no compensation for acting as director, officer, or being on a committee. This does not prohibit the Board from compensating a speaker's fee and travel expenses if so authorized by the Board. The Board is not prohibited from compensating a board member for out of pocket expenses, which are incurred on behalf of the Society with prior authorization.
V.9. The Board must approve all expenditures, all checks or other documents transferring SCMAS funds in any form or amount. These documents shall be signed by at least two of the Officers (President, Vice President, Treasurer) as established in the duties of the Voting Board Members.
V.10. Duties of Voting Board Members
V.11.a. President –The President shall, when present, preside at all monthly meetings and Board meetings. The President shall have general supervision of the affairs of the SCMAS and shall make reports to the Board of Directors at meetings and other times as necessary to keep Board members informed of society activities.
V.11.b. Vice President – The Vice President shall perform the duties and have the powers of the President when the Chair is absent or unable to perform their duties. The Vice President will oversee the Membership Committee and membership concerns.
V.11.c. PR Liaison – The PR Liaison will work with other clubs to formally invite them to frag swaps, guest speaking engagements, etc., also communicates with guest speakers and the board to facilitate future presentations and work with the "Special Events" person to communicate with guest speakers and the board to facilitate future presentations. The PR Liaison will be the overall general ambassador for SCMAS.
V.11.d. Special Events-- The Special Events person will arrange monthly meetings with the hosts, they will work with the host to post the details of each meeting online in the "meetings" thread each month. The Special Events person will also work with the board to bring speakers and or meeting topics to meetings when possible. This position also oversees special events such as "fragtoberfest" and any other potential club involved frag swaps and reef related events.
V.11.e. Treasurer – The Treasurer shall have charge and custody of and be responsible for all funds and securities of the SCMAS. The Treasurer will receive and give receipts for monies due and payable to the SCMAS from any source whatsoever. The Treasurer will deposit all such monies in the name of the Southern Colorado Marine Aquarist Society in such banks, or other depositories as shall be selected in accordance with the provisions of the bylaws. The Treasurer is also responsible for reviewing the financial operations of the Society and advising the Board on financial matters. They will also perform such other duties as assigned by the President or the Board.

Article VI. BYLAWS

VI.1. These bylaws shall be amended, repealed, or new bylaws adopted, by a two-thirds (2/3) vote by the majority of the Members of the SCMAS and a three to two (3-2) vote by the Board of Directors at any general or special meeting. Such proposed amendment, repeal or new bylaw, or a summary thereof, shall be set forth in any notice of such meeting, whether general or special, or posted online for a minimum of 14 days before the voting is scheduled to take place.

Current Board of Directors

Southern Colorado Marine Aquarist Society

Board of Directors



Given Name:Doyle

Vice President

Given Name:Roy


Given Name:Cheryl

Special Events

Given Name:Chad

Public Relations

Given Name:Joe

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